Approvals and Registrations
Approvals and Registrations FAQs
How do I become an approved centre?
Find the qualifications you’re interested in offering using our Qualification Finder and add it to your shortlist. Once you’ve added everything you wish to gain approval for, hover over your shortlist and click 'request approval'. You'll then be taken to our online application form.
Where can I locate the qualification codes for the programmes I want to gain approval for?
You can access the qualification codes using our qualification finder. You should be able to locate the qualification by searching using a keyword or course title. When you go to the qualification page, the code will be in the ‘reference number’ box. Alternatively expand your search using the advanced search feature.
How can I find out which qualifications I'm currently approved for?
You can view the qualifications that you’re currently approved for by logging into the NCFE Portal. Access the Programmes tab and filter your search to show only your approved programmes.
What are the costs involved in becoming an approved centre?
Please see our fees and pricing document for approval fees.
What can I expect from an approval visit?
We have 2 support documents to help you prepare for your approval visit; 10 Easy Steps to a Smooth Approval Visit and the Approval visit checklist. If you need further support you can speak directly to your Approval Advisor who’ll be appointed once you become an approved centre. We also have a User Guide to the Approval Advisor Visit Report.
What evidence is accepted to show our centre currently work with another Awarding Organisation?
Evidence must include at least one of, your current centre approval certificates, a letter or email confirming approval or an External Verifier/Moderator visit report from the current academic session. You still need to meet our Approval Criteria and agree to our Centre Agreement. Once we receive your form we’ll check the information you’ve supplied. If your application is successful, we’ll add your details to our database and send you confirmation of approval by email.
How can I make registrations with you?
You’ll need a Portal account to register your learners with us. You can register on the Portal by filling in your information on the Portal registration page. Once you’re logged in, click the registrations tab and follow the steps to process your registrations. If you need further support, please use the Portal Handbook.
How am I invoiced for the registrations I've processed?
We send you a consolidated invoice statement each month, showing all your transactions for that month. You’ll receive this in the first week of each month. For further information see our Invoicing Policy.
How can I check if my learner is already registered?
Log in to the Portal and click the search tab. You can search using the learner’s forename, surname or date of birth.
Can I cancel a registration that I've made in error?
You can cancel a registration by sending an email to your Customer Support Advisor. If the cancellation is made within 5 days of registration, you’ll be refunded the registration fee. If outside of the 30 days you can withdraw your learners without any charge however the registration fee is not refunded. The fee for this service can be found in our Fees and Pricing document.
Can I reinstate a learner that was previously registered?
A learner that has previously been cancelled cannot be reinstated and must be re-registered with us. If the learner has been withdrawn they can be reinstated at any point within their two year registration period. Your Centre Support Assistant will reinstate the learner for you.
Can I amend the name of a learner that I’ve registered?
You can amend a learner’s name when you claim their certificate on the Let’s Claim screen of the Online Certification process. Using this function you can correct a spelling error in the learner’s name.